With ShareGate Apricot you do not have to worry about losing important documents when you decide to clean up your inactive Office 365 Groups.
You can archive all the files and folders of an unused group to an Azure storage when you decide to delete it through the app.
Index
How-to
A group can be archived through the Inactive groups policy. With the policy in place, the app will send an email to the owner of an unused group to ask him if he wants to archive the inactive group or keep it.
You can also archive a group manually. To do so, follow these steps:
- Click Groups in the top menu.
- Find your group.
- Click on your group.
- Click
in the top right corner of the group's details.
Note: When you archive an Office 365 Group, the associated site collection and apps are only deleted once your group is successfully archived.
Azure storage
You can use the Azure storage solution provided by ShareGate Apricot or your own Azure storage to archive your groups.
For more information about your Azure storage options, click here.
What is archived
- Files and folders in libraries.
- Files and folders that were shared in the Teams private channels (if present).
- SharePoint's hierarchy (transformed into folders).
What is not archived
- SharePoint-related metadata.
- SharePoint permissions.
- Content specific to other workloads (Teams, Outlook, etc.)
Access your archive
You can fully restore a group within 30 days of its archival. All files and folders can be retrieved at any time. For more information about your archived content click here.
Comments
10 comments
What is the cost of this service?
Hello Warren!
Our pricing information is now available here:
https://support-apricot.sharegate.com/hc/en-us/articles/360026522171-How-do-I-buy-ShareGate-Apricot-
Thanks!
Any help on how we would estimate our storage requirements for Azure?
Hello Pamela,
Thank you for your comment! Microsoft's detailed documentation on creating your Azure storage account should help guide you on this.
Setting up your own Azure storage account with ShareGate Apricot is easy if you decide that's the best way to store your organization's archived content.
Hope that helps!
Hi, Could you advise what happens to the Group / Team / Site once someone clicks on Archive, is the group then deleted and the SP Site Deleted? Or does it just copy the content.
Hello Graham,
Archiving does not copy the item, but it is not the same as permanently deleting it. Though you will not be able to access archived items anymore from your Office 365 tenant, archived items can be restored within 30 days. You can learn more in Access Archived Items.
Thank you!
I have ShareGate Apricot. Is there an additional cost if I use the Apricot storage option for Archiving?
Hi Trent,
There is no additional costs when using the default storage solution with the app.
You can review the differences between using the default storage and a custom Azure storage account here.
Have a great day!
Does the archive include any of the following:
If there are Apricot release notes and a roadmap for future features, please post a link.
Thanks
Hi,
When you archive a group, only your documents in SharePoint libraries are preserved.
We do not maintain a roadmap, but you can find release notes in this article.
I'll make sure to share your comment as feedback with the team.
Best regards,
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