With ShareGate Apricot you do not have to worry about losing important documents when you decide to clean up your inactive teams and groups.
You can archive all the files and folders of an unused group to an Azure storage when you or an owner take action through the app.
Index
How-to
A team or group can be archived through the inactivity detection policy or manually.
Inactivity detection policy
With the inactivity detection policy in place, the app will send a notification to the owner of a potentially unused team or group to ask they want to archive, delete, or keep their inactive team or group.
For more information, see Inactivity detection notifications.
For information and visibility on how owners respond to the inactivity policy, see Taking action on inactivity.
Manual archiving
You can also archive manually. To do so, follow these steps:
- Click Manage in the top menu.
- Find the team or group you would like to archive.
- Click on the team or group to open the team or group details.
- Click on the dotted button next to the team or group name.
- Select Archive from the dropdown menu.
Note: The associated site collection and apps are only deleted once your team or group is successfully archived. The archive process is considered a failure if any of the operations fail.
Azure storage options
You can use the Azure storage solution provided by ShareGate Apricot or your own Azure storage to archive your teams and groups.
For more information about your Azure storage options, see Azure storage options for archiving.
What is archived
- Files and folders in libraries.
- Files and folders that were shared in Teams private channels (if present).
- Documents sent by the group mailbox (if set to save in the SharePoint library).
- Documents shared on Planner or Yammer.
- List attachments.
- SharePoint's hierarchy (transformed into folders).
Your document version history---including creation and modification dates---is preserved during an archive. The app does not preserve who made the modifications.
What is not archived
- SharePoint-related metadata, including list items and document properties.
- SharePoint permissions.
- Content specific to other workloads (Teams, Outlook, etc.).
Note: ShareGate Apricot stores some file metadata, such as file names and ownership information, in an Azure search service index. This allows you to search through your archived content. The information collected is only accessible through the app.
Access your archive
You can fully restore a team or group within 30 days of its archival.
For more information about your archived content, see Access archived items.