You receive this email only when you have set up a default or custom External sharing review policy within the app.
An external sharing review lasts for 14 days from the day it started, meaning that entrusted owners have 14 days to review and validate the external shares in their teams and groups. Owners will receive the first notification at the start of the policy, followed by a reminder 7 days later if they haven't completed the review for all their teams and groups yet.
Tip: For information on how the notification will look to your owners, see Taking action on external sharing.
ShareGate Apricot sends you 2 status emails related to the external sharing review process:
- The first email (titled ShareGate Apricot's external sharing review starts today!) is triggered the day the review begins. The email announces which reviews are starting, and includes a link to see the review details.
- The second email (titled The external sharing review is done!) is triggered when an external sharing review is completed. The email provides summary statistics, the schedule for the next review, and a link to review the team or group details in-app.
Note: A review is marked as completed if all owners have completed their reviews, or if 14 days have passed since the start of the review (regardless if the owners have completed the review).