The Inactive groups policy applies to the Microsoft 365 Groups in your environment.
Entrusted owners will be contacted automatically and asked to take action, based on the timeframe you choose.
Owners will be able to decide if they want to archive or keep the inactive group.
Note: Nothing happens to the group if an owner does not answer to the email. In this case, the app will send another notification and you will be able to review unanswered emails through your dashboard.
To set your policy, follow the steps below:
- Click Settings.
- Scroll down to Policies.
- In Inactive Groups, select how many days can pass before groups are considered inactive.
See also:
Comments
5 comments
What happens with a group when the user ignores the email?
@sharegate support...In addition to Brian's question above, is there a way to remove the option from a user to archive a site no longer needed and at the expiration time to your servers or the need for us to pay for extra azure space to hold? MS now holds in soft delete for 30 days with owner ability to restore (at least for Teams), Can we use apricot but not require an archive plan or additional service thereof? or can we use all your other entrusted owner features except inactive if we are already using the built in policy by MS for this?
Hi Brian,
It's been a while, sorry for missing the comment. I added a note in the article to explain what happens to unanswered email notifications with the app. Basically, another notification is sent and nothing is done to the group itself. You can review unanswered emails and reach out to the owners and you can archive or keep the group as you'd like.
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Hi Kyle,
There is no option to remove the inactive group policy for your entrusted owners, but you could set it to 999 days if you really wanted not to worry about that feature for a long while. That being said, we provide a free Azure storage solution for your archive by default. You can find the groups that have been archived and you can fully restore groups within 30 days of their archival (based on Microsoft's own offering).
Hi Vic
For email notifications if the owner does not respond to the second reminder 7 days. Will they get another reminder after 90 days (this is what I have set for inactive groups)?
Hello Gustavo, you should find the answer to you question in Email notifications. Thanks!
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