With the External sharing review policy, you can set the start date and review recurrence for your entrusted owners to review all the externally shared links in their teams and groups.
Based on your schedule, the app will send notifications to the owner(s).
From these notifications, an owner will be able to review the external sharing links and remove all the unnecessary or suspicious links.
- How to set your default External sharing review policy
- How to set the External sharing review policy on your sensitivity tags
- About notifications
To send external sharing reviews, you need the following:
- Teams or groups with external sharing links are present in your tenant.
- The teams and groups are entrusted to owners.
- The external sharing policy is enabled.
How to set your default External sharing review policy
The default policy is used for all your teams and groups without a sensitivity tag. To set your default policy, follow the steps below:
- Select the Settings tab.
- Select Policies from the menu.
- In the Security - External sharing review section, set the date at which you wish the external sharing reviews to start in the From field. Date format is DD/MM/YYYY.
- To set the review recurrence, enter the number of days in the Every X days field.
Tip: Select Preview email sent to owners to see an example notification. For more information, see About notifications sent to owners below.
How to set the External sharing review policy on your sensitivity tags
You can set a custom external sharing review start date and review recurrence based on the sensitivity of a team or group.
For example, a team or group that shares highly confidential or sensitive content can be reviewed more often than your default policy allows.
To set a custom policy for your sensitivity tags, follow the steps below:
- Select Settings in the menu.
- Select the Categorization tab.
- In the Sensitivity tags section, set the Start date of external sharing review and Recurrence of review.
About notifications sent to owners
You can review the External sharing review notifications article for information about how the app communicates with your owners.
For information and visibility on how owners perform an external sharing review, see Taking action on external sharing.