The security settings in ShareGate Apricot can help you maintain a secure environment. Apply security settings to classify a team or group as public or private, regulate external sharing, and manage guest access.
For at-a-glance visibility on the data sensitivity of your teams and groups, select the Manage tab. To apply security settings at the team or group level, select the desired team or group. The security settings are located at the top of the team and group details:
Tip: Owners are in the best position to define the security needs of their teams and groups. As an IT admin, you can create sensitivity tags based on the security needs of your organization, then use the Teams chatbot to automatically request owners apply the correct security settings.
Index
Choose a sensitivity
Click Choose a sensitivity to display a dropdown of the sensitivity tags you have created for your environment. Select the sensitivity tag that has the security settings best suited for this team or group. For more information, see Sensitivity tags overview.
Apply security settings manually
Customize the security settings of a team or group manually by using the three drop-down menus.
Team and group privacy
Privacy settings determine if your team or group can be accessed freely by your users (Public), or only accessed by approved members (Private).
Use the dropdown menu to choose the appropriate setting.
External sharing
Files and folders in your teams and groups can be shared if you choose. The external sharing setting lets you determine how permissive you want the external sharing to be for each team or group. You have the following options:
- With anyone - Users can share files and folders using links that do not require sign-in.
- With new and existing guests - Guests must sign in or provide a verification code.
- With existing guests - Only guests already in your organization's directory.
- Only people in your organization - No external sharing allowed.
Use the dropdown menu to choose the appropriate setting. For more information on using ShareGate Apricot to manage external sharing, see External sharing management features overview.
Note: Microsoft's organization-level external sharing setting and sensitivity labels can impact your ability to use the ShareGate Apricot security settings. For example, if your organization has set a SharePoint site to restrict sharing with new and existing guests, the ShareGate Apricot With anyone external sharing option will be unavailable. For more information, see Why is a specific sensitivity tag or security setting invalid?
Guest access
Users often add guests (people from outside your organization) to their teams and groups for collaboration.
Use the dropdown menu to choose the appropriate setting.
Note: Your organization-level setting for guest access and sensitivity labels can impact your ability to use the ShareGate Apricot security settings. For example, if guest access is not allowed in your Microsoft environment, the guest access setting at the group level in ShareGate Apricot will be ignored. For more information, see Why is a specific sensitivity tag or security setting invalid?
Sensitivity mismatch
A sensitivity mismatch can occur when the security settings of a team or group do not align with its sensitivity tag. From the Manage page and the team and group details window, sensitivity mismatches display in orange. For more information, see Sensitivity mismatch.