Select the Settings tab to access the app's options. Here you can make changes to your email communications, adjust your policies and categories, and set up storage to archive your teams and groups.
Select General from the menu. Here you can modify your email sender, add a user to the do not disturb list, or modify the storage settings for your archives.
The default email address your owners will receive ShareGate Apricot notifications from is firstname.lastname@example.org.
You can replace the default email address with a more recognizable address in your organization.
Start to type the name of a valid display name or email address in the search field and search results will appear. Select the desired account to make it your email sender for the app.
Note: The email address of a user with a Microsoft 365 E1, Microsoft 365 E3, or Exchange Online license is required.
Set the account where you would like to receive the monthly governance digest. Start to type a valid email address or contact name in the search field and search results will appear. Once found, select the desired account and they will receive all future notifications.
Do not disturb list
You can add specific users to the Do not disturb list to prevent them from receiving email or chatbot notifications from the app.
Start to type the name of a valid email address or contact name in the search field and search results will appear. Once found, select the desired user and they will be added to the list.
By default, ShareGate Apricot provides an Azure storage for your archival needs. The default storage is in Microsoft Azure's East US 2 region, and your data is secure at all times (at rest and in transit) and stored with 3 layers of encryption.
For more information about data security with the default storage, see Is my data secure?
If you prefer to use your own Azure storage solution, select Your own Azure storage in the Storage section.
For more information, see Setting up your own Azure storage account.
Select Policies from the menu. Here you can set the app to auto-entrust the owners of new teams and groups, set your policies for inactive teams and groups, and set your default policy for external sharing reviews.
Auto-entrust new teams and groups
Entrusted owners can help you make decisions about unused teams and groups and confirm external sharing links are valid and secure.
Toggle on Auto-entrust to allow the app to automatically entrust new teams and groups to their owners.
For more information, see An introduction to entrusting owners.
Note: This setting does not apply to existing teams and groups. You can entrust as a bulk action from the Manage page.
Lifecycle - Inactivity detection
You can set the default time period and communication method for the Inactivity detection policy.
Entrusted owners will be contacted automatically and asked to take action on inactive if no activity is detected in their team or group in the time period you choose.
Security - External sharing review
Toggle on External sharing review to set your default External sharing review policy. When you turn on this feature you can set a start date and the number of days between each review.
Entrusted owners will be contacted automatically and asked to take action on external shares based on the start date and review recurrence you choose.
Select Categorization from the menu. Here you can activate the ShareGate Apricot Teams chatbot, manage your purpose and sensitivity tags, and set custom Inactivity detection policies and External sharing review policies.
Microsoft Teams chatbot
Toggle on Automate categorization policies to activate the Teams chatbot. The chatbot will automatically prompt owners of newly created teams and groups to ask about their purpose and sensitivity.
Note: This setting does not apply to existing teams and groups. You can categorize as a bulk action from the Manage page. For more information, see Apply purpose and sensitivity tags for pre-existing teams and groups.
Use purpose tags to identify the business purpose of the teams and groups in your environment at a glance.
You can set a custom Inactivity detection policy for each purpose tag to help you detect if a team or group is inactive based on its business purpose.
Use sensitivity tags to understand the data sensitivity of your teams and groups at a glance and apply the right security settings automatically.
You can set a custom External sharing review policy for each sensitivity tag to help you review and remove external shares based on the sensitivity level of each team and group.