Select the Settings tab to access the app's options. Here you can make changes to your email communications, adjust and automate your policies and categories, and set up storage for archiving.
Select General from the menu. Here you can modify your email sender, add a user to the do not disturb list, or modify the storage settings for your archives.
The default email address your owners will receive ShareGate Apricot notifications from is firstname.lastname@example.org.
You can replace the default email address with a more recognizable address in your organization.
Start to type the name of a valid display name or email address in the search field and search results will appear. Select the desired account to make it your email sender for the app.
Note: The email address of a user with a Microsoft 365 E1, Microsoft 365 E3, or Exchange Online license is required.
Set the account where you would like to receive email notifications, such as the monthly governance digest. Start to type a valid email address or contact name in the search field and search results will appear. Once found, select the desired account and they will receive all future notifications.
Do not disturb list
You can add specific users to the Do not disturb list to prevent them from receiving email or chatbot notifications from the app.
Start to type the name of a valid email address or contact name in the search field and search results will appear. Once found, select the desired user and they will be added to the list.
By default, ShareGate Apricot provides an Azure storage for your archiving needs. The default storage is located in Microsoft Azure's East US 2 region, is secure at all times (at rest and in transit), and stored with 3 layers of encryption. For more information about data security with the default storage, see Is my data secure?
If you prefer to use your own Azure storage solution, select Your own Azure storage in the Storage section. For more information, see Set up your own Azure storage account.
Select Policies from the menu. Here you can set and automate your default Inactivity detection and External sharing review policies.
Lifecycle - Inactivity detection
Toggle on Ask owners automatically for the inactive policy to begin. When on, owners will be automatically prompted to take action when their teams or groups become inactive for longer than your policy's set time period.
Choose the communication method and set an inactivity time period suitable for your environment.
For more information on the Inactivity detection policy, see Inactivity management features overview.
Note: This setting does not apply to existing teams or groups. You can ask owners to address their inactive teams or groups as a bulk action from the Manage page. For more information, see Ask owners about inactivity.
Security - External sharing review
Toggle on External sharing review to activate your default External sharing review policy. Set the review start date and the amount of time to pass between each review. Owners will be emailed automatically and asked to take action on guest access and external sharing links based on this schedule.
Toggle on Automate adding teams to review to ensure that newly created teams and groups are included in your default review cycle.
For more information on the External sharing review policy, see External sharing management features overview.
Select Categorization from the menu. Here you can automate team and group categorization with the ShareGate Apricot Teams chatbot, manage your purpose and sensitivity tags, and create custom inactivity thresholds and external sharing review cycles.
Toggle on Automate categorization policies to activate the Teams chatbot. The chatbot will automatically prompt owners of newly created teams and groups to ask what purpose tag and sensitivity tag best applies.
Note: This setting does not apply to existing teams or groups. You can send a bulk action categorize request from the Manage page. For more information, see Ask owners to categorize.
Use purpose tags to identify the business purpose of the teams and groups in your environment at a glance. Set a custom inactivity threshold for each purpose tag to alert and take action when a team or group is inactive, based on its business purpose.
Use sensitivity tags to understand the data sensitivity of your teams and groups at a glance and apply the right security settings. Set a custom external sharing review cycle for each sensitivity tag so external sharing links and guests are reviewed and removed based on the sensitivity level of the team or group.