Click on Settings in the top menu to access the app's options. Here you can make changes to your email communications, adjust your policies, and set up storage to archive your teams or groups.
Select the General tab to modify your email sender, add a user to the do-not-disturb list, or modify the storage settings for your archives.
The default email address your owners will receive ShareGate Apricot notifications from is email@example.com.
You can replace the default email address with a more recognizable address in your organization.
Start to type the name of a valid display name or email address in the search field and search results will appear. Select the desired account to make it your email sender for the app.
Note: The email address of a user with a Microsoft 365 E1, Microsoft 365 E3, or Exchange Online license is required. This setting only changes the sender in the email header.
Set the account where you would like to receive the monthly governance digest. Start to type a valid email address or contact name in the search field and search results will appear. Once found, select the desired account and they will receive all future notifications.
You can add specific users to the Do-not-disturb list to prevent them from receiving email or chatbot notifications from the app.
Start to type the name of a valid email address or contact name in the search field and search results will appear. Once found, select the desired user and they will be added to the list.
By default, ShareGate Apricot provides an Azure storage for your archival needs. The default storage is in Microsoft Azure's East US 2 region, and your data is secure at all times (at rest and in transit) and stored with 3 layers of encryption.
For more information about data security with the default storage, see Is my data secure?
If you prefer to use your own Azure storage solution, select Your own Azure storage in the Storage section.
For more information, see Setting up your own Azure storage account.
Select the Policies tab to set the app to auto-entrust owners of new teams and groups, set your policies for inactive teams and groups, and set policies for external sharing reviews.
Auto-entrust new teams and groups
Toggle on Auto-entrust to allow the app to automatically entrust new teams and groups to their owners (this setting will not apply to existing teams and groups).
Entrusted owners can help you make decisions about unused teams and groups and confirm external sharing links are valid and secure.
For more information, see An introduction to entrusting owners.
Lifecycle - Inactivity detection
You can determine the number of days without any usage it takes before a team or group is deemed inactive.
Entrusted owners will be contacted automatically and asked to take action, based on the number of days of inactivity you choose.
Security - Review external sharing
Toggle on External sharing review with the switch next to the title. When you turn on this feature you can determine a start date and the number of days between each review.
Entrusted owners will be contacted automatically and asked to take action, based on the timeframe you choose.
Select the Categorization tab to manage your purpose and sensitivity tags, and to toggle on the ShareGate Apricot Teams bot to get owners to select the proper tags when they create new teams and groups.
Microsoft Teams chatbot
Toggle on Microsoft Teams chatbot to activate the Teams bot. The bot will reach out to owners of newly created Microsoft 365 teams and groups to ask about their purpose and sensitivity.
Use Purpose tags to see why each Microsoft 365 Group has been created at a glance. Categorized groups can be filtered and sorted in the Manage screen.
It is possible to set an inactivity policy for each purpose tag to help you detect if a team or group is inactive based on how it will be used.
Use Sensitivity tags to understand the data sensitivity of your teams and groups at a glance and apply the right security settings automatically.