Select the Settings tab to access the app's options. Here you can make changes to your email communications, adjust your policies and categories, and set up storage to archive your teams and groups.
Select General from the menu. Here you can modify your email sender, add a user to the do not disturb list, or modify the storage settings for your archives.
The default email address your owners will receive ShareGate Apricot notifications from is email@example.com.
You can replace the default email address with a more recognizable address in your organization.
Start to type the name of a valid display name or email address in the search field and search results will appear. Select the desired account to make it your email sender for the app.
Note: The email address of a user with a Microsoft 365 E1, Microsoft 365 E3, or Exchange Online license is required.
Set the account where you would like to receive email notifications, such as the monthly governance digest. Start to type a valid email address or contact name in the search field and search results will appear. Once found, select the desired account and they will receive all future notifications.
Do not disturb list
You can add specific users to the Do not disturb list to prevent them from receiving email or chatbot notifications from the app.
Start to type the name of a valid email address or contact name in the search field and search results will appear. Once found, select the desired user and they will be added to the list.
By default, ShareGate Apricot provides an Azure storage for your archival needs. The default storage is in Microsoft Azure's East US 2 region, and your data is secure at all times (at rest and in transit) and stored with 3 layers of encryption.
For more information about data security with the default storage, see Is my data secure?
If you prefer to use your own Azure storage solution, select Your own Azure storage in the Storage section.
For more information, see Set up your own Azure storage account.
Select Policies from the menu. Here you can set and automate your default Inactivity detection and External sharing review policies.
Lifecycle - Inactivity detection
Set the default time period and the communication method for your Inactivity detection policy.
Toggle on Ask owners automatically for the inactive policy to begin. When on, owners will be automatically prompted to take action when their teams or groups become inactive for longer than your policy's set time period.
For more information, see Inactivity management features overview.
Note: This setting does not apply to existing teams or groups. You can ask owners to address their inactive teams or groups as a bulk action from the Manage page. For more information, see Ask owners about inactivity.
Security - Auto-entrust
Entrusted owners can help confirm if external sharing links are valid and if guests should have access.
Toggle on Auto-entrust to allow the app to automatically entrust new teams and groups to their owners.
Note: This setting does not apply to existing teams and groups. You can entrust as a bulk action from the Manage page. For more information, see An introduction to entrusting owners.
Security - External sharing review
Toggle on External sharing review to set your default External sharing review policy. When you turn on this feature you can set a start date and the number of days between each review.
Entrusted owners will be emailed automatically and asked to take action on guest access and external sharing links based on the review recurrence you set.
For more information, see External sharing management features overview.
Select Categorization from the menu. Here you can activate the ShareGate Apricot Teams chatbot, manage your purpose and sensitivity tags, and set custom Inactivity detection policies and External sharing review policies.
Microsoft Teams chatbot
Toggle on Automate categorization policies to activate the Teams chatbot. The chatbot will automatically prompt owners of newly created teams and groups to ask about their purpose and sensitivity.
Note: This setting does not apply to existing teams or groups. You can categorize as a bulk action from the Manage page. For more information, see Ask owners to categorize.
Use purpose tags to identify the business purpose of the teams and groups in your environment at a glance.
You can set a custom Inactivity detection policy for each purpose tag to alert and take action when a team or group is inactive, based on its business purpose.
Use sensitivity tags to understand the data sensitivity of your teams and groups at a glance and apply the right security settings.
You can set a custom External sharing review policy for each sensitivity tag so external sharing links and guests are reviewed and removed, based on the sensitivity level of the team or group.